Foundations Coordinator

London

Contract

£40,000 to £45,000 per annum (FTE)

Job # 194874

Foundation Coordinator (Part-Time, 2–3 Days) – Maternity Cover
Location: Marylebone, London (W1)
Salary: £40,000 FTE (pro-rata)
Contract: Fixed-term until December 2026

About the Role
We’re looking for a highly organised and proactive Foundation Coordinator to join one of our clients on a part-time, fixed-term contact covering maternity.

This is a varied and rewarding role supporting the efficient running and governance of a portfolio of grant-making foundations. You’ll act as a key liaison between trustees and charities, ensuring smooth communication, accurate financial tracking, and high-quality administrative support.

This is an excellent opportunity for someone with solid coordination skills who enjoys working in a purpose-driven, client-focused environment. You’ll be experienced in supporting a wide range of senior stakeholders, such as trustees, and be comfortable managing multiple priorities in a fast-paced environment. You will be an excellent communicator and have strong organisational skills with a keen eye for detail. Ideally, you will have experience working within a charity, philanthropic or professional services organisation.

Key Responsibilities

Board & Governance Support – Prepare board packs and meeting agendas, take accurate minutes and track actions, coordinate trustee meetings and documentation and act as a key point of contact for trustees
Client & Stakeholder Management – Manage relationships with foundation clients, liaise with trustees and supported charities and handle queries efficiently and professionally
Financial Administration – Maintain financial records, bookkeeping, and reconciliations, track income and expenditure and support year-end reporting and audit preparation
Grant-Making Support – Monitor grantee reporting and conduct due diligence and compliance checks

At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity. If you have any disability and require reasonable adjustment/s to any part of the process then please contact Shannon Sanderson at Shannon.Sanderson@prospect-us.co.uk.

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Recruiter

Shannon Sanderson

Senior Recruitment Consultant

Foundations Coordinator