Team Administrator

Team Administrator
Salary: £18.23 – £21.93 per hour (dependent on experience).
Contract: Temporary, full-time (35 hours per week).
Location: East London, 2 days per week (Tues/Weds), remainder remote.

We are delighted to be supporting a leading research‑intensive university in their search for an Administrator to join their team. This is an excellent opportunity for an organised, detail‑driven administrator who enjoys supporting complex operations, managing varied stakeholders, and contributing to work that delivers real‑world impact.

Based within a collaborative academic and research environment, this role plays a key part in ensuring the smooth day‑to‑day running of a multi‑disciplinary service working closely with researchers, clinicians, and external partners.

Key Responsibilities for this role include:
Administrative & Operational Support

• Acting as a central point of contact for the team, handling enquiries via shared inboxes and telephone.
• Providing comprehensive administrative support to senior managers, supporting day‑to‑day operations and projects.
• Maintaining accurate records, logs and confidential documentation in line with organisational policies.
• Disseminating information to internal stakeholders and responding to routine correspondence.

Meetings, Events & Communications

• Servicing committee meetings, including scheduling, agenda preparation, minute taking and action tracking.
• Supporting the organisation and delivery of meetings, workshops, seminars and hybrid events.
• Coordinating national and international travel and accommodation arrangements.
• Supporting the creation and distribution of newsletters, weekly email bulletins and website content.

Digital & Systems Support

• Maintaining spreadsheets, dashboards and internal tracking documents.
• Uploading content and reports to websites and internal platforms.
• Supporting the production of digital communications using email marketing tools.

Financial Administration

• Processing invoices, expense claims and purchase orders in line with financial procedures.
• Supporting budget monitoring and reconciliations, flagging discrepancies where appropriate.
• Managing office supplies and liaising with suppliers to ensure cost‑effective purchasing.

To be considered for this position, you should bring:

• Previous experience in an administrative or coordination role, ideally within higher education, healthcare or a research setting.
• Strong organisational skills and the ability to manage a varied workload with competing priorities.
• Excellent written and verbal communication skills.
• High attention to detail and confidence working with data, spreadsheets and records.
• Good digital literacy, including proficiency with Microsoft Office and online collaboration tools.
• A proactive, team‑focused approach and confidence liaising with a wide range of stakeholders.

If you’re motivated by the chance to support a collaborative academic environment, we’d love to hear from you.

Please apply below and submit your CV in Word format.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you throughout the application process.